Effingham Golf Club Limited needs to gather and use certain information about individuals.
These can include members, visitors, suppliers, business contacts, employees and other people the organisation has a relationship with or may need to contact.
This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards, and to comply with the law.
We collect your information when you complete our online or paper membership application forms.
The information we collect includes your name, address, e-mail address, bank details and in specific cases health information.
We will use your personal information for:
We share your details with other members and our selected business partners. These business partners may include:
Upon resignation of membership, the Club ceases to send out any Club information other than any outstanding financial matters. All banking information is deleted after a period of 2 months from resignation. After 12 months from resignation the Club will delete addresses, telephone numbers and e-mail addresses. Name, date of birth and membership category, together with join and leave dates, will be retained to assist in any potential re-joining application.
Our website and apps may contain links to sites owned and operated by third parties. They have their own privacy policies, and we urge you to review them before browsing those sites. We do not accept any responsibility or liability for the privacy practices of such third-party websites and your use of such websites is at your own risk
Our CCTV system is used to capture, record and monitor images of what takes place outside our Clubhouse within the Club’s perimeter, and within the Clubhouse areas.
Depending on the type of camera, images are recorded on video tape (analogue) or as digital information. Cameras can be fixed or set to scan an area and in some circumstances they can be operated remotely.
We operate CCTV for the following purposes:
The retention period for CCTV footage is generally 28 days from the time of recording.
You can request copies of images or footage of yourself either by e-mail to: email@example.com or by post to: Effingham Golf Club, Guildford Road, Effingham, Surrey KT24 5PZ
At our discretion, we may disclose personal data in response to valid requests from the police and other statutory law enforcement agencies. Before we authorise any disclosure, the police have to demonstrate that the personal data is necessary to assist them in the prevention or detection of a specific crime, or in the apprehension or prosecution of an offender. Requests from the police are dealt with on a case-by-case basis to ensure that any such disclosure is lawful in accordance with the Data Protection Act.
We may disclose personal data to third parties, if required to by law. The Data Protection Act allows us to do this where the request is supported by:
Effingham Golf Club operates its CCTV systems in compliance with the CCTV Code of Practice issued by the Information Commissioner’s Office in 2008. The Code describes best practice standards which should be followed by organisations operating devices which view or record images of individuals. It also covers other information derived from those images that relates to individuals (for example vehicle registration marks).
To prevent marketing to you; you have the right to ask us not to process your personal information for marketing purposes. We will usually inform you (before collecting your information) if we intend to use your information for such purposes or if we intend to disclose your information to any third party for such purposes. If you do not want us to use your information for marketing purposes please make sure that you indicate this by logging in to the members’ area of the club website and changing your contact preferences.
To prevent all contact by us to you; you can opt out at any time by contacting us by using the following details:
The General Manager
Effingham Golf Club Limited
Or e-mail firstname.lastname@example.org
You can also opt-out of receiving any Club communication e-mails, at any time, by using the link at the bottom of such e-mails.
Under the Data Protection Act you can ask to see any personal information that we hold about you.
Such requests are called subject access requests. To make a subject access request, please contact the General Manager.